Town Clerk

Town Clerk: Patricia A King
Phone: 716.652.3260 ext. 4
Fax: 716.652.3560
Email: The Town Clerk
Office Hours: Mon - Fri 8am - 4pm
Deputy Town Clerks: Jennifer M. Ginter & Tara M. Grambo

Marriage Licenses are issued between 8:00 AM & 3:00 PM ONLY During Tax Collection.

Click here to view taxes online

LEGAL NOTICE
TOWN OF ELMA
SCHOOL TAX COLLECTION 

Take notice, that the undersigned Town Clerk for the Iroquois Central School District and the Elma Residents located in the East Aurora Union Free School District, the Lancaster Central School District and the Orchard Park Central School District, having received the Tax Roll and Warrant for the School year 2014-2015, will collect same on the following days and times at the Elma Town Hall, 1600 Bowen Road, Elma, New York.

September 15, 2014 thru October 10, 2014, Monday thru Friday 8:00AM to 4:00PM.

Closed Monday October 13, 2014

Tuesday October 14th, Wednesday October 15th   from 8:00AM to 7:00PM.


School Taxes 2014-2015

Date Tax should be mailed from my office on or about: September  15, 2014  

Date Tax is due without penalty: October 15, 2014.

Penalty October 16th, 2014 thru October 31st, 2014:   7.5%

Penalty November 1st, 2014 thru December 1st, 2014: 9.0%    

My Warrant to collect School Taxes ends December 1st, 2014. Taxes that are unpaid after December 1st, 2014 will be returned to the County and added to the 2015 County Tax Roll as a Relieved School Tax unless paid to the County by December 31st, 2014.

 

Please note that under the law, you are responsible to pay your taxes on a timely basis even if you have not physically received a tax bill. If mailing a tax payment on the due date then the envelope must be hand cancelled at the US Post Office with a date of October 15th 2014. Any payments bearing a US Post mark dated after the deadline will be charged a penalty. Meter post marks are not acceptable. No postmark on an envelope will be stamped on the day received and posted, penalty may apply, and the date on a check is not acceptable as a timely payment.

Patricia A King

Town Clerk, Town of Elma


Vital Record Information
Birth and Death Records
Marriage Licenses
Important Dates
2012-2013 Hunting License Sale
Miscellaneous Fees
Miscellaneous Fees

Other Duties

Professional Memberships
New York State Town Clerks Association. NYSTCA is an organization dedicated to promoting the professional development of Town Clerks across the State of New York as administrative leaders. Membership offers specialized assistance and continuing education relative to professional and personal improvement.
New York Association of Local Government Records Officers. NYALGRO is an organization of Records Management Clerks from across the State committed to development of sound records management programs and the promotion of support for the preservation of valuable archival records and increasing access to these records.

The office of the Town Clerk is historical in its traditions, having served as a direct link between the residents and their local governments since Biblical timesG¦¬ Acts, Chapter 19, and Verse 35 G¦úG¦¬and when the Town Clerk had appeased the peopleG¦¬.G¦Ñ.

While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job. Many duties are mandated by law, but many more go well beyond those mandates with Town Clerks serving as a major source of information.


A TOWN CLERK is a :

Public Relations Officer
Must be dedicated to the community, informative, patient, cheerful and compassionate, possess the ability to listen and advise, be receptive to new ideas, and able to maintain a sense of humor while performing duties in a professional manner. Generally considered the center of local government, this office conveys a lasting impression of the community to all who enter.

Recording Secretary
Authors minute books, the only official record of the activities of Town government. The resulting volumes are retained permanently for legal and historic purposes.

Records Management Officer
Custodian of all Town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material. Administrator of the Freedom of Information Law which guarantees your right to know the workings of government.

Filing Officer
Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, fiscal reports, bonds, zoning ordinances and maps. Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries located within the Town.

Licensing Officer
Issues State license/permits, including marriage, dog, conservation (hunting and fishing), going out of business, games of chance and bingo. Issues Town licenses/permits mandated by Local Law (e.g. solicitors, block party, etc.)

Election Coordinator
In accordance with federal and State regulations, the Town Clerk becomes the coordinator for Primary and General Elections, advising the State of vacancies for elections, overseeing polling places and equipment, election inspectors and filing of boundaries for election districts. In addition, the Town Clerk files official notices of registration day and polling places, oversees special Town elections, permissive or mandatory referendums and Town acquisitions of property. The Office of the Town Clerk serves as the source for voter registration forms and absentee ballot applications.

Handicapped Parking Permits
Issues handicapped parking permits to town residents. Applications are available in Town ClerkG¦+s Office (or on this website) and require certification by physician.

Registrar of Vital Statistics
Keeper of all birth, death and marriage records within the Town of Elma, issues birth, death, marriage certificates, burial permits, as well as conducting genealogical searches.

Cash Control Officer
Is responsible for numerous duties relating to the collection and disbursement of funds. All incoming cash is recorded and disbursed to State, County and local fiscal officers. The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing, and assisting with State and internal audits.